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Contract - 6 Months +
Hybrid Working
Day rate - Negotiable (Circa €400 - €450 per day)

The Role Overview

This role is for my client's Fund Fees Management team which is part of their overall Luxembourg Fund Administration team, within their asset servicing business.
The team is responsible for the end to end Fund Fees management on behalf of their clients. This includes, Fees set-up and maintenance, Fund Fee budget (accrual) periodic reviews, set-up of performance fees and driving the department wide performance fees panel and governance approach.
The team are also responsible for the payment of accrued fees (i.e. management and performance fees), invoices presented for payment from third party vendors of the funds, directors declarations, subscription tax quarterly filings and computation & control reviews of fund ongoing charges.

The role would suit an ambitious, energetic individual with strong organisational & planning skills. Individuals with previous experience in fund administration, accounts payable, or accounting are of particular interest for the role. The team is going through a period of change, therefore solution orientated candidates with experience of process improvement, with an adaptable approach and willingness to learn would be very well suited to this role.
This role will also be of interest to candidates who wish to progress their career in a dynamic, ‘best in class operation’.

Job Description

The team is responsible for clients Fund Fees Management and the incumbent of this role will support the team in responsibilities, which includes –
•Reviewing and accurately paying invoices & accrued fund fees
•Ensuring vendor setup and maintenance is completed relative to internal asset transfer policies and fraud prevention procedures
•Set-up and Maintain Fund Fees and budgets
•Assisting in monitoring expense accruals and expense budgets for clients and funds under administration
•Preparation & reporting of ongoing charges and completing associated oversight and controls
•Preparation of reporting & filings to the relevant authorities including VAT, directors declarations & subscription tax.
•Research and resolve queries (both internal & external), discrepancies and issues
•Provide excellent customer service to internal and external clients with effective and timely communication
•Ensuring agreed client service levels and regulatory filing deadlines are met
•Additional tasks may from time to time be required which are appropriate to the role and business requirements.

Required Interpersonal Skills:

•Seeks to deliver high quality service to customers by accurate, timely completion of all assigned tasks and requests for information
•Close attention to detail is necessary
•Seek to learn quickly and continually improve service offered
•Assist other colleagues. Act as effective team member within the unit and with other units by imparting knowledge and offering assistance as appropriate
•Demonstrates initiative in process improvement, which may have an impact on efficiency and client satisfaction.
•Ability to work in a structured pattern, setting priorities and meeting deadlines.
•Excellent interpersonal skills, as this role requires interaction at all levels of the organisation and externally.

Skills / Experience:

•Entry level experience: Degree in accounting, finance, economics or equivalent.
•Some experience (1-3years) and / or a keen interest of the Fund Investment Industry, fund accounting, accounts payable, financial and regulatory reporting background an advantage.
•Strong communication skills, fluent English necessary.
•Excellent desktop, IT and systems skills. Experience of GP3 advantageous. Working knowledge of Microsoft Excel essential.

Please note, only EU applicants will be considered for the role, or candidates with a valid permit to work in Luxembourg

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