133906-1 - Institutional Trust - Comp Secretarial Admin

Company Secretarial Administrator – Consultant | Luxembourg | Global Financial Services Leader

• Location: Luxembourg 
• Contract: Contract FTC (Starting ASAP until end of February 2026)
• Rate: €500 - €550 / day 
• Work Setup: Full time on site for first 3 months / 3 days a week on site thereafter 
• Sector: Financial Services 
• Department: Corporate & Domiciliary Services

Are you ready to join one of the most respected and well-established financial institutions in Luxembourg—trusted by asset managers and institutional investors around the world?

We're currently working with a leading global bank and asset servicing group, headquartered in the heart of Luxembourg’s financial district, on an exciting opportunity for a Company Secretarial Administrator – Consultant.

If you're passionate about corporate governance, client service, and Luxembourg’s legal framework, this could be your next great move.

What You'll Be Doing:

• Manage a portfolio of regulated and unregulated entities (UCITS, RAIFs, SIFs, SICARs, SCSp, SARLs, SAs, FCPs, etc.)
• Ensure timely and accurate statutory filings, corporate documentation, and board meeting administration
• Draft, review, and maintain legal and governance documents—from articles to service agreements
• Prepare agendas, attend client board/investor meetings, and produce clear, concise minutes
• Collaborate with external stakeholders (regulators, notaries, lawyers, embassies) and internal teams
• Participate in client onboarding, service review meetings, and departmental projects
• Act as a key player in risk mitigation and quality assurance across your portfolio

What You Bring:

• University degree and solid experience in a Luxembourg corporate secretarial/legal environment
• Strong understanding of Luxembourg corporate law (1915 Law)
• Fluent in English; French and/or German is a strong advantage
• Confident handling complex board meetings and tight timelines
• Proficiency in MS Office; familiarity with RCS/LBR platforms and tools like Diligent Boardbooks is a plus
• Great communicator with high attention to detail and a service-driven mindset
• Ability to work autonomously as well as collaboratively within a growing and supportive team

Why Apply?

• Join a trusted global brand with a strong presence in Luxembourg’s fund and fiduciary market
• Work in a dynamic, close-knit team of professionals who value collaboration and growth
• Gain exposure to a wide range of corporate structures and high-value clients
• Develop your career in a role where quality, autonomy, and learning are at the forefront