Project Manager Document Management Systems

The Role

As a Project Manager within the UK Data Portfolio you will be responsible for the discovery and delivery phases of the strategic Document Management System programme of work. Reporting to the Data Portfolio Director, you will work closely with Technology and Business teams to ensure high quality deliverables, maintaining strong 3rd party vendor and stakeholder relationships at all times.

The Document Management System programme is responsible for delivering a strategic cloud-based document and email management solution for thousands of users across multiple capabilities..

This is a key delivery within the Data Portfolio’s strategic goals, moving forward our data maturity agenda.

Your specific role will be to develop and manage the plan, governance and reporting of the programme which may consist of several sub-projects. You will be accountable for delivery of the programme to time, budget and delivery of agreed outcomes.

You will ensure any escalations are delivered via the appropriate channels when managing any associated risks and issues.

Following the in-house project lifecycle and quality standards you will work with other functions within Enterprise-Wide Technology to ensure key project components are put in place with a key focus on strict change control. You will ensure that the projects that are assigned to you are delivered in the required timelines and under the appropriate governance structure.

Responsibilities

•Developing strong, trusting and credible relationships with business functions
•Manage the delivery of project products as defined by the Quality Management System
•Translating business requirements into a logical and practical delivery schedule to support the strategic needs of the wider programme
•Day-to-day management of assigned projects including taking the project from appointment, supervising and closing the programme, also including:
-Being the day-to-day person responsible for the successful delivery of the new/evolved capability
-Effective co-ordination of the project activities across all capabilities and KBS
-Managing and resolving any risks and other issues that may arise
-Managing the workstream budget, monitoring the expenditure and costs against benefits that are realised as the programme progresses
-Supporting the appointment of individuals to the project delivery teams
-Ensuring architectural coherence within the IT Services design authority
-Ensuring maximum efficiency in the allocation of resources and skills within the projects dossier
-Managing communications with stakeholders
•Reporting progress of the project / workstream at regular intervals to the Portfolio Director and PMO

Experience

•Experience in delivering Business related programmes and projects
•Educated to degree level in a business-related subject or relevant experience in a business or IT environment
•Demonstrable project and programme management expertise with experience of having delivered a number of large and complex projects from conception to closure
•Demonstrable expertise of delivering data focused projects and/or process re-engineering covering people, process and technology
•Demonstrable experience of guiding, supporting and managing project team members through complex deliveries
•Excellent Stakeholder management skills and experience at all levels
•Necessary seniority to be able to take on the responsibilities required of the role
•Strong leadership and management skills
•Being able to understand the wider programme and firm objectives as well as the workstream aims
•Credibility within the project environment and ability to influence others
•Good knowledge of techniques for planning, monitoring and controlling projects, including risk management
•Good knowledge of project management approaches, specifically Prince2, APM
•Good knowledge of budgeting and resource allocation procedures
•Ability to find innovative ways of solving or pre-empting problems
•Experience of having line managed a number of project professionals including experience in managing and coaching high performing teams
•Driven and enthusiastic with a ‘can-do’ attitude and a strong sense of ownership to get the job done in a practical and pragmatic fashion without upsetting others
•Proven written and oral communications skills and strong interpersonal skills that can be executed credibly to inspire confidence in you and the delivery of the project
•A strong problem solver with a pragmatic and tenacious attitude to seek out resolutions