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Transaction Management Administrator PE/RE

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    Amy Hughes

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    Amy Hughes

Transaction Management Administrator (PERE)

Role Overview

The Transaction Management Administrator within the PCS Transfer Management team holds accountability for ensuring high-quality service delivery, prompt issue resolution, and superior client experience. Positioned within the Production Assurance team, they oversee tasks outsourced to KL, manage work allocation, training, and vacation approvals, and participate in oversight mandates to maintain optimal client delivery and risk management.

Primary Responsibilities:

• Monitor Transfer Management (TM) activities by KL to ensure compliance with SLAs, client procedures, and regulations.
• Conduct daily business checklist reviews and act as a backup supervisor when necessary.
• Propose improvements, monitor daily dashboards, cash monitoring, breaks, and oversee Annual Ownership Verification.
• Manage internal and client audits, coordinate fund events, and respond to client queries.
• Act as a key internal point of contact for TM and cash activities related to PCS.

Team Management and Development:

• Allocate work, conduct training, approve vacations, motivate, and challenge the Production Assurance Team.
• Act as an expert in the Oversight mandate.

Communication and Coordination:

• Participate in client meetings, onboarding processes, and due diligence.
• Engage in various projects and ensure adherence to controls.
• Participate in weekly calls, support team efficiency, and maintain communication with stakeholders.


• University or post-graduate degree in Accounting, Finance, or Law with strong Fund Administration Operations experience.
• Working knowledge of funds industry, documentation, and transaction processing.
• Familiarity with funds industry systems.
• Fluency in English and French, German and Italian is advantageous.
• Strong organizational and communication skills.

Additional Skills:

• Knowledge of Swift Messages (MT 202/MT103/MT599/MT299/MT304/MT199).
• Understanding of FX settlement (Spot, Forward) and cash investigation.
• Optional: Settlement of listed securities, reconciliation of Nostro accounts.