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Company Secretarial - Senior Administrator

Company Secretarial - Senior Administrator

Important Information:

Job type: Contract
Contract Length: 13 months initial
Working Conditions: Hybrid, 2-3 days on site in Luxembourg
Rate: €450 - €500 per day depending on experience
Please note, only EU candidates or those with a valid work permit for Luxembourg will be considered


For a multinational bank in Luxembourg, we are seeking a Company Secretarial Senior Administrator who will grow within the Corporate and Domiciliary Services Department.

This team consists of 12 partners in which the senior consultant shall ensure that clients are provided with an efficient service in accordance with Company and Departmental procedures.

You will report directly to the team leader and be responsible for managing your own portfolio of clients (regulated funds, soparfi, RAIFs, etc).

Key responsibilities:

•Manage the statutory requirements of a portfolio of Luxembourg (and other jurisdictions), listed and unlisted, entities, with supervision
•Manage and mitigate risk, within the day to day activities and escalate as appropriate
•Maintain statutory books and regulatory filings for the assigned portfolio of clients
•Organise, prepare agendas for and attend client board / investor / committee meetings
•Produce minutes, action points and follow up for clients within agreed deadlines
•Review of corporate documentation for the portfolio of clients (articles, agreements, prospectus, financial statements, service level agreements etc.) from a corporate secretarial perspective
•Liaise with internal and external parties as needed (i.e. client, regulators, lawyers, notaries, embassies, client relationship delivery managers, operational teams etc.)
•Attend on-boarding / client service review meetings (as necessary)
•Ad hoc tasks as requested