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Project Assistant

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    Steven Power

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    Steven Power

Project Assistant / 6-Month Extendable Contract / Competitive Salary / Hybrid Working

The Project Assistant supports the program and project office by providing administrative support and guidance on project management techniques. As part of a project works towards given research goals

Field of activity

As an international central securities depository (ICSD) headquartered in Luxembourg, Clearstream Banking S.A. operates the post-trading business – i.e. issuance, settlement, and custody – for the Eurobond market and services for securities from over 55 domestic markets worldwide.
In this position as an executive assistant, the candidate will support the IT Head of Department in the IFS division in all relevant administrative and reporting matters.

Task and responsibilities:

• General administrative support.
• Processing of all organizational and administrative office activities: efficient management of mailbox and calendar; prioritization of tasks; respect of deadlines.
• Planning, coordination and prioritization of meetings.
• Organization, preparation and follow-up of internal and external meetings.
• Organize travel arrangements, including comprehensive itineraries.
• Process and manage travel expenses.
• Assist in the organisation of work functions and events.
• Prepare management presentations and reporting.
• Acting as point of contact and efficient collaboration with other Group Segments and Departments
• Support for board level activities including Townhall organisation & presentation, team events, workshops

Mandatory skills and experiences:

• Several years of professional experience as an assistant to an international company.
• Work both independently and as part of a team.
• Discretion, resilience, flexibility is a must.
• Be able to create and use your network for the benefit of the team.
• Be able to prioritize and focus on achieving business objectives.
• You will have developed strong skills in MS Office: Outlook, Word, Excel and PowerPoint.
• Very good, structured working method and strong communication skills.
• Customer-oriented and solution-oriented working methods as well as excellent teamwork skills.
• Excellent knowledge of English, ideally also French.