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Company / Corporate Secretary - Luxembourg

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    Sarah Doan-Gill

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    Sarah Doan-Gill

Company / Corporate Secretary

Contract - Hybrid Working - Luxembourg

Role/ Department:

You will be responsible for managing your own portfolio of clients (regulated and unregulated funds such as UCITS, UCIs, SIFs, SICARs, RAIFs, SCSp set up as under different legal structures such SARLs, SA, SCA, SCS, SCSps, FCPs etc). She/he will ensure that clients are provided with an efficient service in accordance with Company and Departmental procedures while growing within a team and as a professional.

The key responsibilities of the role include:

• Manage the statutory requirements of a portfolio of Luxembourg (and other jurisdictions), listed and unlisted, entities, with supervision
• Manage and mitigate risk, within the day to day activities and escalate as appropriate
• Maintain statutory books and regulatory filings for the assigned portfolio of clients
• Organise, prepare agendas for and attend client board / investor / committee meetings
• Produce minutes, action points and follow up for clients within agreed deadlines
• Review of corporate documentation for the portfolio of clients (articles, agreements, prospectus, financial statements, service level agreements etc.) from a corporate secretarial perspective
• Liaise with internal and external parties as needed (i.e. client, regulators, lawyers, notaries, embassies, client relationship delivery managers, operational teams etc.)
• Attend on-boarding / client service review meetings (as necessary)
• Ad hoc tasks as requested

Skills/ Qualifications:

• University qualification
• In-depth experience working in a Luxembourg corporate environment
• Fluent in English - French and/or German advantageous
• Strong drafting skills in English
• Good knowledge of the Luxembourg corporate law (Laws of 1915)
• Experience attending large board meetings and taking minutes with tight timelines
• Knowledge of the LBR platform and/or ability to perform RCS and RBE filings
• Experience of Microsoft Outlook and Office
• Knowledge of Diligent Boardbooks or any other board packaging software would be an advantage
• Knowledge of and/or Exposure to various types of regulated and unregulated vehicles including, but not limited to, RAIFs, SIFs, SICARs, SCSp, SCAs/SA/Sàrl, SICAVs, FCPs and Management Companies
• Experience with client facing situations and familiarity with the Luxembourg legal environment
• Strong verbal and written communication skills, with the ability to interact with individuals at all corporate levels
• Attention to detail and accuracy
• Organisational skills with the ability to prioritise and escalate potential risks
• Ability to work in a team and with external parties
• Ability to work autonomously in large part
• Interest in developing knowledge and skills